Job Description

Spruce Mountain School District - RSU #73

Jay - Livermore - Livermore Falls

Adult Education Administration Assistant 

Days / Part Time

Position Contact & Supervisor - Dr. Robyn Raymond, Director, Spruce Mountain Adult Education.  The duties listed below reflect general responsibilities. 

Position Responsibilities: 

Provide general administrative support for the adult education staff, learners, and community members, which includes:

• Providing outstanding written and oral communication
• Creation of all purchase orders into the accounting system
• Data entry of course information into all databases, spreadsheets, and MaineStars, our State reporting system, when needed 
• Planning all aspects of our adult education graduation ceremony 
• Inventory and ordering of office supplies
• Maintain a schedule of room usage for AE meeting and classes
• Point of contact for student technology needs; responsible for our loaner laptop program

Support the Community Education (Enrichment) Program

• Assist in developing our enrichment offerings; seek out new community education instructors and classes
• Help develop the biannual AE catalog
• Coordinate printing and mailing of the catalog
• Coordinate class registration, generate class lists, and schedule space for the classes 
• Appropriately handle cash and checks from class registrations
• Enter course information into our course registration website
• Co-manage our social media pages and provide relevant, timely information
• Send notices out to local papers for upcoming courses and events

Scheduling and Proctoring Assessments

• Assist learners in scheduling exams and assessments
• Provide support or direct learners to appropriates resources when needed
• Proctor exams and develop a streamlined process to communicate results to appropriate entities 

Other duties as assigned by the Director of AE

Hours:  Monday through Friday 9:00 AM - 1:00 PM (20 hours / week).  Employees may be asked to work more or less than above hours depending on workload and schedule.  Must be able to work flexible hours, including some weekends and evenings. 

Qualifications: 

• An Associate’s Degree or a high school credential with professional experience in an administrative role
• Excellent verbal and written communication skills
• Able to work with a variety of confidential information
• Experience with MS Office, Google Drive, social media, advertising, and virtual meeting systems
• Able to input data accurately; must be detail oriented and organized
• Able to work set hours as described above with some flexibility based on student or programmatic needs

All interested candidates should submit:

• A completed RSU 73 Ed Tech / Secretary Application
• Current Resume 
• College Transcripts
• State certification documentation, CHRC 
• Three current letters of recommendation, including contact information

Please submit your complete application packet to: 

Superintendent of Schools Office

Attn: Laura White, Administrative Assistant

9 Cedar Street, Livermore Falls, ME  04254

** mailed packets are preferred ** 

Closing date: when suitable candidates are found

** EQUAL OPPORTUNITY EMPLOYER **

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