Job Description

Job Description

Job Description

General Summary

Under limited supervision of the Director, the ERP Systems Administrator will work closely with the Finance Department to ensure highly effective and consistent use of ERP applications, including the General Ledger and related/ancillary system modules. This individual maintains the integrity of data within ERP information systems, and works with the IT Department to ensure those systems are functioning correctly and efficiently. This employee will be responsible for the overall maintenance of IT functionality within the Finance Department. As a functional expert on the organization’s financial systems, he/she will be the liaison between the Finance Department and the IT Department.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

• Maintains the General Ledger and the integrity of the data contained therein and ensures it is maintained in accordance with federal or state (e.g. HSCRC) requirements. Understands the intricate inter-functionality of the organization’s ERP systems.
• Maintains the General Ledger Chart of Accounts in an orderly, meaningful fashion Works with Financial Reporting and other Finance users of the General Ledger data (e.g., Decision Support) to maintain an account dictionary and encourage consistent and streamlined use of General Ledger accounts.
• Acts as a “Super User” of the General Ledger and related ERP financial systems. Fully understands system capabilities and drives awareness of functionality and features to ensure the systems are effectively adopted and investment in those systems is maximized.
• Represents the best interests of Finance through full participation in system conversions and upgrades, and in doing so acts as Finance’s representative for Project Management. Due to the frequency of such conversions and upgrades, maintains a structured process for successful implementation that includes Go-Live and Post-Go Live planning, legacy General Ledger crosswalk development and reconciliation, and resource allocation planning. Fully supports the Financial Reporting team through the creation of standardized testing plans and validation tools, acts as financial reporting conversion liaison to other departments, and coordinates progress updates for management and Steering Committees.
• Bears primary responsibility for the writing of system-generated financial reports. When new or adjusted reports are requested, determines which data systems and functionality provide the most efficient and appropriate resources for generating reports (Report Writer, data aggregation using MS Excel or Access, etc.).
• Works closely with Finance staff to enforce structure around General Ledger system security and user rights.
• Works directly with the IT Department to ensure constant functionality of the General Ledger, the Report Writer, all other ancillary systems and interfaces, and acts as the Finance Liaison to troubleshoot issues. Stays appraised of software enhancements and upgrades and coordinates development with IT and Finance end users. Conduct and oversee the testing of enhancements, upgrades and conversions in alignment with internal business process requirements.
• Trains new users on appropriate and efficient use of the General Ledger and its features, as needed. Conducts periodic training sessions to update users on system features. Develops and maintains technical guides which inform and educate staff as to appropriate use of the ERP systems.
• Maintains documentation of ERP system relationships and dependencies, system maintenance policies and procedures, and security policy and procedures.
• Provides customer support to the Finance Department and other users of the General Ledger.
• Performs related duties as assigned.

Education, Experience, Knowledge, Skills and Abilities

• A Bachelor’s Degree in Finance (preferably, in Accounting) or equivalent and a minimum of three years experience working with and/or maintaining ERP applications, including the General Ledger, is required. Candidate must demonstrate a full understanding of accounting principles and finance internal controls as they relate to the General Ledger, Accounts Payable, Accounts Receivable, Asset Management, etc.
• Previous experience with the technical functionality of ERP systems, and advanced information technology aptitude is required.
• Project Management experience or certification is preferred.
• Knowledge of CloudSuiteis preferred.
• Advanced experience using MS Office products (particularly Excel)is preferred.
• Previous experience with ERP system upgrades and/or conversions is preferred.
• Strong analytical and problem-solving skills are required.
• Excellent oral and written communication skills are required. Strong interpersonal skills and the ability to communicate effectively with different levels of management are required.
• Effective collaboration skills are required, including ability to work alongside other departments in the organization toward a common goal despite differing perspectives on individual success.
• Demonstrated ability to perform detailed tasks with a high degree of accuracy is required.
• Willingness to do whatever it takes to meet time-sensitive objectives is required.

All your information will be kept confidential according to EEO guidelines.

Compensation

• Pay Range:$38.67-$58.05
• Other Compensation (if applicable):

Review the 2025-2026 UMMS Benefits Guide

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