Job Description

Executive Assistant

Pay Range: $45,000 - $50,000 per year

Location: Lakewood, CO

Target Fill Date : December 31, 2025

This role is key to supporting Senior institutional leaders and providing high-level administrative support to the Leadership Team. It is crucial that the owner of this role plan, anticipate preemptive needs, and respond appropriately in a fast-paced environment. The owner of this role must act professionally while engaging with all members of the RMCAD community and outside entities, as they represent not only the Office of the President but all members of leadership. Confidentiality is a necessity in this role.

Essential Duties and Responsibilities

Cultural Leadership

• Uphold RMCAD's Mission and Values by consistently promoting a positive and professional work environment, strictly maintaining employee confidentiality, and fostering a culture free of conflict and non-constructive communication.

Executive Administration & Communication

• Comprehensive calendar and meeting management for senior leadership and the Leadership Team, including scheduling, documentation, resource creation (e.g., slide decks), large meeting logistics (e.g., All Hands, catering, event planning, RSVPs), and maintaining conference room readiness.
• Manage and filter all executive correspondence (email, visitors, contacts) for the President and executive team, drafting staff/faculty communications as needed, and managing transitions for departing executives.
• Serve as the primary community contact, directing requests and issues to the appropriate channels, with an understanding of when executive involvement is necessary.
• Draft and enact appropriate Standard Operating Procedures (SOPs) for executive and human resource processes.
• Update and audit the Resource Hub and assigned pages on the RMCAD website.

Financial & Logistical Management

• Manage executive expenses and assist with executive budget planning and management.
• Support the Business Office and Student Accounts by ensuring timely check signing by appropriate executives.
• Organize and manage travel, reservations, entertainment, and logistics for events (e.g., employee appreciation, retreats, commencement).
• Process data for executive and departmental review (e.g., employee survey results, performance review data).

Compliance, Protocol, and Process Improvement

• Proactively manage, prioritize, and delegate critical tasks to ensure all management deadlines are met (e.g., performance reviews, surveys).
• Maintain a high degree of proactivity, understanding, and adherence to proper protocol, especially during crisis management and communication.
• Drive process improvements and assist with critical compliance and accreditation tasks.
• Stay informed of standard practices that directly affect / support higher education (e.g., Title IX updates, industry news).
• Communicate with the appropriate party (President, HR, Legal) any interactions or information that may be crucial to the environment, student experience, or present a liability to RMCAD.

Human Resources & Campus Support

• Provide high-level administrative and logistical support to Human Resources, including managing employee culture initiatives (e.g., Birthday calendar, HR-led events like the Holiday Social) and assisting with administrative tasks (e.g., scanning / uploading documents).
• Manage logistical and operational requests for campus HR, including coordinating office moves and maintaining inventory of office supplies and breakroom amenities.
• Support new hires of leadership or executive roles with onboarding processes.
• Participate in cross-training for certain administrative roles at RMCAD.
• Assist the Events Team with events during and after hours.
• Collaborate closely with the IT department to ensure the accuracy and integrity of email delegation lists and maintain synchronization with the current employee roster.

Working Environment and Conditions

This role will primarily work in-office on the RMCAD, Colorado Campus, 4-5 days per week, with limited remote work. The owner of this role is expected to attend and/or lead certain RMCAD events after 9?am-5?pm MST office hours and weekends as necessary.

Physical Requirements

The work environment is a typical office setting, which may include moderate noise, the need to lift items up to 25 pounds, extended sitting, and computer work. Other times, the owner of this role will need to walk the campus, visit other locations as a representative of RMCAD, and interact with a number of individuals, both from RMCAD and from the general public.

This job description is intended to describe the general nature and level of work performed by employees assigned to this classification. It is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Management retains the right to add or change the duties of the position at any time.

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