Job Description

Facility And Operations Manager

The University of Chicago's Forum for Free Inquiry and Expression seeks a proactive and energetic Facility and Operations Manager who is responsible for the overall operational management of the Forum in Hyde Park in a highly visible position. In addition to daily operations management, this role supports the planning and execution of maintenance, renovations, and facilities-related capital projects, ensuring alignment with the Forum and University's long- and short-term facility goals. This role also manages access and security, coordinates building and space maintenance, oversees purchasing and paying of invoices, and ensures a safe, functional, and productive environment for all occupants. This role requires a high level of problem-solving skills, initiative and attention to detail. This is an on-campus position with no hybrid or remote work option during the academic year. Also, the role may occasionally require evening or weekend assistance for events and in support of Forum programming but also may offer a more flexible schedule during the summer session at the discretion of the Directors.

Responsibilities include overseeing daily building operations to ensure an overall safe, clean, and functional environment, maintaining full understanding of all activities taking place in the building each day, fulfilling request for room set-ups, space configuration, catering orders and technical and AV support for events ensuring all activities run smoothly, adapting to last-minute changes as needed, overseeing information technology and audio-visual equipment ensuring necessary operating and information systems and resources are in place, coordinating facility inspections, identifying and addressing deficiencies that may impact safety, health, or code compliance, supporting or leading facility improvement projects, scheduling and coordinating all building maintenance, repairs, and operations, coordinating for services building strong relationships with Facilities Services, IT Services, AV Services, Cleaning Services, Shared Services, and Safety and Security and other campus resources, administering and managing the building's access control system, overseeing the building's security protocols, procuring all necessary equipment, furniture, and supplies for the building's operation and inventories, managing the full accounts payable cycle for expenses, monitoring and tracking operating and building expenditures to ensure adherence to budget, anticipating future needs, identifying opportunities for operational improvement, and presenting solutions that enhance service delivery, building safety, and event experiences.

Minimum qualifications include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree) and knowledge and skills developed through 7+ years of work experience in a related job discipline. Preferred qualifications include a Bachelor's degree strongly preferred, 7+ years transferable experience in academic facility or building management, demonstrated experience with expense management, budget tracking, and proficiency with financial software for processing invoices and managing expenses, knowledge of maintenance procedures and safety regulations, experience with Oracle, CBORD, other systems desirable but not required, superior communication, organizational, and interpersonal skills; proven ability to anticipate needs, take initiative, and work independently in fast-paced settings, knowledge of the University of Chicago's values, policies, and cultureespecially its commitment to free expressionis highly desirable, analytical and budgetary skills for managing facility operations and capital planning.

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