Job Description

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Brief Description

The Marketing Coordinator serves as a central administrative support resource for the organization, providing front?office and coordination support across all departments. This role ensures effective communication, organization, and daily on?site operations. In addition to supporting company?wide administrative needs, the position has a dedicated focus on supporting the Sales and Marketing teams through coordination, communication, and event execution.

This is a 45 day, in?office role responsible for managing front desk coverage, coordinating travel and expense reporting, preparing and distributing meeting notes, and supporting internal scheduling and communications. The role also plays a key part in planning and executing trade shows, sales meetings, and marketing initiatives, serving as a key point of connection between departments and external partners.

Key Responsibilities

• Provide front?desk support, welcoming guests and managing incoming calls with professionalism.
• Coordinate travel arrangements for sales team members, including flights, lodging, transportation, and itineraries.
• Attend internal meetings to document notes, distribute recaps, and track follow?up activities.
• Assist with processing and tracking expense reports for sales and marketing teams, ensuring accuracy and timely submission.
• Support trade show and event planning, including registration, booth logistics, material shipping, promotional items, and post?event follow?up.
• Maintain marketing and event calendars, organize promotional inventory, and assist with day?to?day marketing operations.
• Collaborate cross?functionally with internal departments to support sales and marketing activities and communications.
• Manage sales team credentialing system.

Qualifications

• Associate or bachelors degree in marketing, Business Administration, Communications, or a related field preferred.
• 2+ years of experience in an administrative, marketing, or sales support role.
• Strong organizational and multitasking abilities with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Adobe Creative Suite experience is a plus.
• Excellent written and verbal communication skills.
• Professional, customer?focused demeanor with a proactive and team?oriented mindset.

Work Environment

This position may require occasional travel to trade shows and flexibility in working hours during events.

Apply Now

Join our team to play a vital role in enhancing our brand presence and driving successful trade show initiatives!

Position Type / Expected Hours of Work

This is a full?time position with general hours of work during day shift hours.

Travel

This position will require travel to the various locations within the organizational structure, to trainings and meetings, etc.

Benefits

• Competitive Base Salary
• Performance?Based Incentive and Bonus Opportunities
• Comprehensive Health Benefits Medical, Dental, Vision, Disability, and Ancillary products
• 401(k) Retirement Plan With immediate vesting and a competitive company match
• Paid Time Off Including vacation, parental leave and paid company holidays
• Employee Assistance Program (EAP) Confidential support for employees and their families
• Professional Development Opportunities
• Employee Recognition and Service Award Programs
• Well?being and Work?Life Resources

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Seniority level

• Entry level

Employment type

• Full?time

Job function

• Marketing and Sales

Industry

• Pharmaceutical Manufacturing

AvKARE/R&S Northeast is an E-Verify and Equal Opportunity Employer. All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, age, disability, marital status, sexual orientation, genetic information, gender identity, national origin, citizenship status, disabled veteran or veteran of Vietnam era, or any legally recognized status entitled to protection under applicable federal and state local laws. #INDHP1

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