Job Description

Job Description

Job Description

Administrative Assistant

Government Affairs Department

Based in Los Angeles, CA

Please note a cover letter is required for this position.

Who We Are

As the collective voice of more than 19,000 members, the Directors Guild of America (DGA) helps empower directorial teams to protect and enhance their creative and economic rights and strengthen their ability to develop meaningful, successful careers.

What You’ll Do

Under the main guidance of the Director of Government Affairs, the Administrative Assistant assists in the overall daily operations of the Government Affairs Department by performing multiple levels of administrative tasks. This role will ensure and support smooth operations of the department while also assisting two other executives. This position is onsite only at our Los Angeles headquarters.

Essential Duties and Responsibilities:

• Assist the Director of Government Affairs in all aspects of maintaining an organized office, including scheduling and maintaining the Director’s calendar and ensuring the timely filing of financial disclosure and other official documentation.
• Provide light administrative support to two additional executives in their respective departmental operations.
• Correspond with policymakers and industry staff.
• Complete and submit travel expense reports, answer phones, digitize and archive records (as needed).
• Assist with preparation of materials for National Board, Western Directors Council, DGA Political Action Committee (PAC), and Sustainable Future Committee meetings.
• Perform research on issues of interest for DGA membership and staff as assigned.
• Monitor hearings/markups in Congress and recently introduced legislation relevant to DGA membership and staff.
• Assist DGA lobbyists in scheduling congressional meetings as necessary.
• Monitor press and providing relevant stories to the Director of Government Affairs.
• Assist with DGA Communications Department media monitoring, research and follow-up to DGA press and events.
• Assist with special events, including DGA PAC events with members of Congress and governors and other in-person and virtual DGA events. Experience coordinating virtual meetings and events is a plus.
• Work overtime and evenings, as necessary.

What You’ll Need

• Outstanding grammar, spelling, and punctuation is a must.
• Clear, articulate verbal and written communication skills with a professional and courteous telephone manner.
• Proficiency with business software such as the Microsoft Office suite and Zoom, and knowledge of common business office procedures and terminology.
• Ability to interact in a friendly, professional manner with executive management, high-profile membership, and elected officials and their staff.
• Comfort in providing executive-level support as well as working with other executive support staff and their teams.
• Ability to multi-task and handle constant interruptions and shifting priorities while staying organized, problem solving, and meeting scheduled deadlines under pressure.
• Strict attention to detail with a high level of accuracy.
• Ability to maintain confidentiality and to use discretion.
• Ability to research, gather, analyze and synthesize information from sources such as online searches, databases, and files.
• Ability to exercise independent judgment, take initiative, be resourceful and make decisions.
• Ability to maintain a reliable and predictable work schedule, including overtime and evening work as necessary.
• Excellent interpersonal skills to develop and maintain collaborative working relationships.
• Access to reliable transportation is required.

Minimum Qualifications:

• Degree from a four-year college or university.
• Minimum three to five years’ experience in an administrative assistant and/or office support role.
• Ability to follow verbal or written instructions and work independently to carry out assigned duties.
• Tact and courtesy in dealing with co-workers, the public, and members.
• Ability to organize and handle a variety of tasks.
• Advanced Microsoft Office proficiency including Outlook, Word, Excel, PowerPoint.
• Some knowledge of the federal and state legislative processes.
• Interest in public policy strongly desired.

What You’ll Get

• Company paid Medical, Dental, and Vision for employees and low-cost premium for dependents.
• Pension
• 401(k) and 401(k) matching
• Flexible spending account
• Life insurance
• Generous PTO
• Long Term Disability Insurance
• Long Term Care Insurance

The DGA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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