Job Description

Company Secretary Volunteer Role

This is an unpaid volunteering role. The Blockchain & Climate Institute (BCI) is an international volunteer-led think tank supporting and advocating for the application of blockchain technology in the global fight against climate change.

We are seeking a dynamic, self-starting volunteer interested in joining our organization as Company Secretary. You will work in this role reporting to the General Counsel of BCI, helping with operational and administrative tasks as needed. You will also be responsible for ensuring meetings are effectively organized and minuted, maintaining effective records and administration, and upholding the legal requirements of governing documents, charity law, and company law.

Responsibilities

• Ensuring that the BCI's corporate entities are administered correctly (including making all necessary corporate filings);
• Liaising with the Director General & General Counsel to plan meetings;
• Receiving agenda items from Executive Committee members;
• Drafting and circulating agendas, discussion papers, and reports;
• Taking minutes at Executive Committee meetings;
• Circulating approved minutes;
• Checking that agreed actions are carried out;
• Keeping up-to-date contact details (i.e., names, addresses, and telephone numbers) of the Executive Committee and BCI Fellows;
• Filing minutes and reports;
• Maintaining a diary of future meetings;
• Producing research briefings for distribution within BCI and (possibly) externally; and
• Assisting in the management of projects on blockchain and various climate change policy areas

Core Competencies

• Exceptional written and verbal communication; able to synthesize complex discussions into concise, accurate minutes and reports;
• Meticulous attention to detail, strong organizational discipline, and the ability to balance competing demands and deadlines;
• Professional, respectful stakeholder engagement and cross-functional collaboration in a fast-moving volunteer environment;
• Resilience under pressure and commitment to working to established policies and procedures.

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